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Exchange Server Toolboxv5.5

Anti-Spam & -Virus, Backup and Rules Engine for the Exchange Server

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Release V5.5.2: (14 Nov 2016)

Several problems in the SpamAssassin Service that caused the spam detection to fail have been fixed.

Downgrade to ClamAV engine v98.7.0, due to possible errors during signature updates regarding in the latest version.

The ClamAV virus signatures are only updated when  antivirus is enabled. Several problems regarding SaneSecurity signature updates have been fixed.

In case of an insufficient license it was not possible to save settings. This is no longer the case.

An error in bounce mail detection has been fixed. Particular emails were falsely detected, in some other cases bounce mail detection failed.

Empty emails caused the mail processing to crash on hMailServer installations. This has been fixed.

Spam emails are now rejected on hMailServer installations.

An encoding problem regarding particular emails on hMailServer installations has been fixed.

Problems occurring when sending Auto-Reply messages via SMTP (Action) has been solved.

Using "Add to Auto-Whitelist" / "Remove from Auto-Whitelist" in the log view now works as expected.

Users can no longer accidently set NTFS Read restrictions for entire drives.

Several Errors in MS Outlook Add-In have been fixed: What's new?

 
 

Release V5.5.1: (17 Aug 2016)

Fixed several issues that potentially caused the ExchangeServerToolbox service to crash.

Fixed issue when running in a DMZ or when the Active Directory was not accessible.

Fixed issue that occurred when processing mail archive retention policy.

Fixed problems during ClamAV signature updates.

 

 
Release V5.5 (8 Aug 2016)

The Exchange Server Toolbox can now integrate into hMailServer
The Exchange Server Toolbox is now able to integrate into the open source mail server "hMailServer" as well as the Microsoft Exchange Server.

The Exchange Server Toolbox service now runs as 64 bit process on x64 systems
This leads to higher performance, more stability in mail processing especially when processing large messages and solves temporary out of memory issues.

The new version of SpamAssassin (V3.4.1) has been incorporated
This new version also runs as a 64 bit version on x64 systems. Additionally the new version includes some new anti spam modules.

The new version of ClamAV (V0.99.2) has been incorporated

Added: Support for Sanesecurity signatures for ClamAV
When using the new anti virus option these signatures are included an the ClamAV detection rate is significantly improved.

The mailbox count calculation for the license has been revised
Mailboxes like e.g. room and device mailboxes are no longer counted.

Added: A context menu for restoring/re-adding default rules
User this menu to restore e.g. the default security rules.

Added: An action for printing e-mail (Exchange Server 2007 or newer)
This new action can be used to print e-mail messages automatically.

Added: A condition for detecting non-delivery-reports (NDR)
This condition enables you to set a separate behavior for processing NDR messages.

Added: Import of messages from PST files into the archive
PST files can now be selected as source when importing messages into the archive.

Announcement for V6.0: Windows Server 2003 (and XP) and Exchange Server 2003 support will be dropped
The next version will no longer install on old systems.

Announcement for V6.0: MySQL suppoer will be dropped
The next version will no longer support MySQL for the email archive.

The Outlook Add-in has been improved: What's new?

Several minor changes and improvements have been incorporated.

 

 

Release V5.4 (22 Dez 2015)

Added: The email archive has been GoBD certified
The audit was successfully conducted by the REVIDATA GmbH , Düsseldorf and reviewed and certified by Quadrilog GmbH, Düsseldorf.

Added: A "Test connection" button has beend added for the "auto-reply" and "send new mail" actions
Click a button to test the settings of these two actions instead of sending out test emails

Added: Time span options for importing messages from old archive databases.
Define which emails (received date) shall be imported from old archives - e.g. to exclude emails if their retention period has expired

BugFix: The save message to file action caused an exception in some cases.
When using the message subject in the file name invalid characters of the subject could cause an error.

The Outlook Add-in has been improved: What's new?

Several minor changes and improvements have been incorporated.

 

Release V5.3: (14 Oct 2015)

Added: The Exchange Server Toolbox has been successfully certified as GoBD - compliant e-mail archiving solution by IDW PS880.
The audit was successfully conducted by the REVIDATA GmbH , Düsseldorf and reviewed and certified by Quadrilog GmbH, Düsseldorf.

Added: Retention policy.
This option enables users to define a time period after which messages will be deleted from the archive automatically.

Added: The archive search has been completely reworked.
The new search result view allows to filter and search results.

Added: Improved speed of archive search
The new search mechanism is faster and no longer has a limitation for the time span to search within.

Added: Support for installations on Exchange Servers running in an DMZ.

Added: Support for Exchange Server 2016 (Preview).

Added: Support for SearchBlox.
The Exchange Server Toolbox is able to feed the SearchBlox (http://www.searchblox.com/) indexer with all message archived.

Added: New control for listing rules.
The list of rules can now be filtered and searched.

Added: Data import from old archive databases.
This enables migrating from one database to another.

The latest version of ClamAV (V0.98.7) has been incorporated.

BugFix: Improved the performance for installations with many users in the Active Directory.

BugFix: An error in the action for adding text to the message body has been fixed.

BugFix: The action "Has attachments" is now able to process long attachment file names correctly.

BugFix: The editor for custom SpamAssassin rules now saves the rule file in ASCII/utf-8 format correctly.

The Outlook Addin has been improved: What's new?

Several minor changes and improvements have been incorporated.

 

Release V5.2.1: (1 June 2015)

The automatic service restart is now completely disabled.

BugFix: In some cases the Outlook addin was not able to connect to the SpamAssassin service if archiving was not enabled.

BugFix: The archive search on the server could not load the messages if the NTFS folder protection option was active.

BugFix: German Umlauts may not have been displayed correctly in the archive search mail preview.

BugFix: Resolved a ClamAV signature update problem occurring on some systems.

Several minor changes and improvements have been incorporated.

 

Release V5.2: (28 Apr 2015)

In accordance to the new German GoBD rules the option to protect file system-based archiving folders is now set per default.
The option enables protecting the archive folder by removing all unnecessary NTFS permissions.

ClamAV is now used as a windows service.
ClamAV is now installed as a Windows service and is contacted by the Exchange Server Toolbox as a client. This improves the performance, memory usage and stability.

Added: New default rules covering common security issues.
New default rules blocking typical critical mail attachments have been shipped and may simply be enabled by the user.

Added: An editor for a custom SpamAssassin rule file.
This editor can be used for creating custom SpamAssassin rules and rule files.

Added: The message ID can now be used as template in rule actions.

Added: Save attachment and delete attachment rule actions can now select their attachments based on a regular expression.

Message processing performance has been improved
The performance of message processing has been improved, especially when the archiving module is used.

GUI start-up performance has been improved
The Exchange Server Toolbox configuration application now starts up nearly twice as fast as before.

Performance improvements within large domains
The performance of the service and the configuration application when used in large domains has been improved.

Memory leak fixed
A workaround for a memory leak mainly caused by ClamAV has been implemented.

Importing and exporting EML messages to and from the archive has been improved.
Email metadata is now exported automatically.

The performance of message processing while the archive option is active has been improved.

Mail gateways and proxies are now automatically detected and added to the appropriate list in the advanced options.

The Outlook Addin has been improved: What's new?

Several minor changes and improvements have been incorporated.

 

Release V5.1.1: (03 Nov 2014)

Spam scanner improvements
The integrated spam scanner now also scans mails that were previously skipped because of large attachments.

Improved reliability for backups on the file system.
The  Exchange Server Toolbox now also stores mails that were received while the file system they were supposed to be saved to was unavailable. In this case emails are getting temporary stored and
will saved to the target file system once it is available again.

Generation of a log file during the installation.
A log file will now be generated during the installation of the Exchange Server Toolbox inside the installation folder which logs whether all necessary components were
installed (e.g. Windows Service or Exchange Agents).

BugFix: Fixed an error occurring when importing EML files from a folder with a name containing whitespaces.

Several minor changes and improvements have been incorporated.

 

Release V5.1: (22 Sep 2014)

New SpamAssassin included
A new SpamAssassin version 3.4.0.30 is included.
This version uses less CPU. Bayes filter usage has been improved
leading to better results when training spam or no-spam messages using the Outlook Addin.
Please note: Customer using SmartPOP2Exchange as well must not install Exchange Server Toolbox V5.1 containing the new version of SpamAssassin over SmartPOP2Exchange versions 8.1 and older.
SmartPOP2Exchange will support the new SpamAssassin in the upcoming v8.2.

Revised event log view.
Supports data sorting, grouping and filtering options as well as automatic refresh, and export to xml.
Large numbers of entries are now displayed much faster and can be grouped by multiple columns
via drag & drop support.

Added: Exporting mechanism for multiple messages.
This new feature facilitates bulk export of multiple messages as EML files
and XML metadata from the archive to a folder. The output can be filtered by date range, sender
and / or recipient.

Added: Body Indexing for mail archive is now optional.
To increase archiving performance and reduce database size, full text body indexing
is now an optional setting.

Actions for executing files now allow passing additional parameters.
Additional parameters as well as values resolved by templates can now be passed to
executable files called by rule actions.

Added: Action extracting attachments
This new Action in the Rules Engine facilitates on-the-fly extraction of zip attachments
and attaches the files back to the original mail.

Added: Condition checking attachment names
This new Condition in the Rules Engine checks if any attachment filename, if present, matches
a given text or template.

Actions for executing files now facilitate passing additional parameters.
Additional parameters as well as values resolved by templates can now be passed to executable files called by rule actions.

Next version (v5.2): Dropping support for Exchange Server 2003
Version 5.2 of the Exchange Server Toolbox will no longer be tested for Exchange Server 2003.

Several minor changes and improvements have been incorporated.

 

Release V5.0.1: (12 March 2014)

Full support for Exchange Server 2013 with SP1
This version supports the Exchange Server 2013 Service Pack 1. Please note: To run the Exchange Server Toolbox on an Exchange Server 2013 with SP1 you will to install the following patch from Microsoft: http://support.microsoft.com/kb/2938053

BugFix: Training spam and no-spam message inside the anti-spam options of the Exchange Server Toolbox allows multi-selection again.
With V5.0 the dialog did no longer allow selecting multiple files.

BugFix: An error occurring on some systems when starting the import of EML files into the archive has been fixed.
A "file not found" error occurred in some cases, preventing the importer process to start.

BugFix: Outlook Add-in: An error message occurring when the reading pane is invisible and the user trains messages does no longer appear.
This error occurred on some systems Outlook 2013 systems.

BugFix: Outlook Add-in: When the Add-in was deployed via GPO it may prevent the client machine from shutting down. This is no longer the case.
The Add-in setup did not handle a GPO/quiet installation properly.

Several minor changes and improvements have been incorporated.

 

Release V5.0: (10 February 2014)

The latest version of SpamAssassin (V3.4) has been incorporated

The integrated antivirus software ClamAV has been updated to the latest version (V0.98)

Added: Import of existing messages into the email archive.
You can now import emails from your Exchange Server or from EML files into the Exchange Server Toolbox archive.

Added: Custom templates for the rules engine.
You can now specify custom templates which can be re-used in your rules.

Added: Condition checking the sending server's IP address.

Added: Condition checking the message size.

Added: Action for executing VB and PowerShell scripts.
With this action you can directly select VB or PowerShell scripts without the need to create batch custom batch files calling your scripts.

Added: Action for skipping rules.
This action enables you to skip a freely selectable number of subsequent rules.

Added: Action for sending a new email.
With this action you can e.g. generate notification emails.

The user interface has been partially redesigned.

Several minor changes and improvements have been incorporated.

 

Release V4.5.1: (1 July 2013)

Added an option for automatically training outgoing messages as Ham.

BugFix: An error message occurring when a second user changed settings does no longer appear.
This did only occur on German systems.

BugFix: Outlook Add-in: An error occurring on training spam or ham for Outlook 2007 installations has been corrected.

Several minor changes and improvements have been incorporated.

 

Release V4.5: (24 June 2013)

Exchange Server 2013 and Windows Server 2012 are now supported.

The configuration of the Exchange Server Toolbox has been revised.
It is now no longer done in an MMC console. We totally replaced it with a new standalone application in Windows Server 2012 design.

The integrated antivirus software ClamAV has been updated to the latest version (V0.97.8)

You now can specify allowed character sets for the spam filter.
Specify which character sets you want to allow in your messages.

BugFix: Viruses in internal messages are now correctly detected.
Messages sent via Outlook or OWA are now correctly processed by the antivirus condition of the rules system.

Several minor changes and improvements have been incorporated.

 

 

Release V4.0.4: (28 November 2012)

The Outlook Addin now supports Outlook x64.
The Exchange Server Toolbox Outlook Addin now also supports Outlook 2010 64bit.

The integrated antivirus software ClamAV has been updated to the latest version (V0.97.5)

An option was added to protect the mail archive folder against write access.
If you use a file system for archiving your email you can now protect the archive folder. When using this option the Exchange Server Toolbox removes all NTFS permissions except those needed by the Exchange Server Toolbox service..

Added additional search paths for file system archiving.
The destination of the file system archive can now be changed:if you use a file system for archiving your email you can now specify additional search paths the . Exchange Server Toolbox will use when retrieving messages from the archive.
This solves the problem that the. Exchange Server Toolbox was not able to find messages previously archived to a different location.

Added low free space notification for file system archiving.
If you use a file system for archiving your email the Exchange Server Toolbox now sends a notification email to the administrators when the free space of the destination drive is lower than 1GB.

Added copy/paste and move operations for Exchange Server Toolbox rules.
You can now copy/paste and move rules in the rules lists of the Exchange Server Toolbox.

BugFix: Communication problems under high server load have been resolved.
We changed the way the Exchange Server Toolbox service communicates with the part of Exchange Server Toolbox running inside of the Exchange Server. By doing this we significantly increased the stability of the entire mail processing process.

Please note: There is a problem of archiving big messages to a MySQL database.
MySQL servers have a default limit for large data set to 1MB. In the case of most messages this limit prohibits the Exchange Server Toolbox from archiving most emails to the MySQL database.
Since the limit can only be changed permanently in the config file of the MySQL server please refer to the MySql manual describing which value needs to be adjusted in order to fix this problem.

Several minor changes and improvements have been incorporated.

 

 

Release V4.0.3: (20 April 2012)

The archive search has been speed up and the data throughput has been optimized.
When searching the archive, the results are no longer loaded all at once. When scrolling the list, results are loaded as needed.

BugFix: Internal tasks and appointments items are no longer converted into e-mail messages.
The conversion operation caused the delegate information to be lost, the items appeared as e-mail messages instead of tasks and appointments in some Outlook versions.

BugFix: A problem occurring when training the spam filter in the Outlook Addin has been fixed.

Several minor changes and improvements have been incorporated.

 

Release V4.0.2: (12 March 2012)

When using Exchange Server 2003 for outgoing messages only headers have been archived instead of the entire message.

A registration problem of the Outlook Addin has been fixed.

 

Release V4.0: (2 March 2012)

The backup can now be performed to a database (integrated database, Microsoft SQL Server or MySQL Server) in addition to the file system
The backup does now ensure the integrity of your archived mails by creating and checking against signatures. This is supported by an integrated database, alternatively Microsoft SQL Server or MySQL Server can be used. Additionally, an index of the archive is created, which is then employed to search the content of the backups. These mechanisms enable archiving compliant to the latest international electronic backup laws.

Backup search is now supported by a graphical user interface
Searching the archived mails is now supported by a graphical interface which allows you to define several search parameters. Searches are restricted to accessible emails of each user, i.e. messages you have sent/received and messages from mailboxes/mailing lists you have access to.

Outlook-Add-In for spam filter training and archive search
An Outlook Add-In can be installed on client PCs allowing a user to search the email archive. Users can use it to train the Exchange Server Toolbox to improve detection of spam and ham (false positive) mails via the integrated spam filter SpamAssassin. This will save your system administrators valuable time.

You are now able to create rules also for internal and outgoing messages for Exchange Server 2007/2010

The MMC snap-in of the Exchange Server Toolbox has been redesigned completely.
The MMC snap-in of the Exchange Server Toolbox now uses a more modern design and is based on Microsoft Management Console 3.0.

The integrated antivirus software ClamAV has been updated to the latest version (V0.97.3)

Added: New rule action "Replace header field" in rules engine
Replaces a mail header field including its value, e.g.: "X-MyHeader: My tag" may be replaced by "X-NewHeader: My value".

Added: New rule action "Replace in header source" in rules engine
Replaces any text in the mail header source. Instead of working on a single header field this action acts on the whole message header.

Added: New rule action "Replace in mail source" in rules engine
Replaces any text in the entire mail source including body, header, and attachments

Added: New rule action "Forward copy to SMTP server" in rules engine
This action allows you sending a copy of an email directly to any (external) SMTP server.

Added: New rule action "Delete mail from archive" in rules engine
This action removes messages from the backup archive. Please use with caution! Your messages will be unrecoverable. Using this rule may break German law.