Cybersecurity Tips

7 Ways You Can Improve Cybersecurity Through Teaching Employees

Tips for securing your business

Tips & Tricks IT-Security Mail Server
23.08.2022

Your company's survival will depend on how well-informed your staff are about cybersecurity. To improve the cybersecurity of your company, every one of your workers should be aware of their responsibilities when safeguarding the company's network against cyberattacks.

You can't secure your business by yourself or with only a few technicians. You can help keep your organization safe from cyber threats by educating and training your employees as data breach due to the low cybersecurity level of your company can cause your company a lot of damage.

In this article, you will know the importance and effective ways on improving the cybersecurity of your organization. By the end of this post, you will also be able to identify different cyberattacks and how to prevent them. Let’s get started with the list of effective ways on improving cybersecurity for your company.

Burkhard Berger

Burkhard Berger

Burkhard Berger is the founder of Novum™. He's sharing everything he learned in his income reports on Novum™ so you can pick up on his mistakes and wins.

7 Ways To Improve Cybersecurity Through Teaching Employee

Educating employees on the dangers to the company's data and their part in combating those threats is an important part of any cybersecurity program. A successful course must provide employees with a clear understanding of how and why information security is so important to your organization.

A data breach can be avoided if employees know how to defend the organization. Here are the effective ways to improve cybersecurity:

1. Make Your Employees Understand Cybersecurity Issues

As a first step in introducing your staff to cybersecurity education, spell out exactly what your organization is doing in this area. They need to know how to improve cybersecurity to prevent any online attacks both on your company and your employees.

Avoid using technical jargon which can lead to employee confusion and detract from the information you're trying to get over. Whenever feasible, use plain language that can be understood by a non-technical employee.

When discussing external risks, avoid referring to the central network and instead focus on the safety of personal computers and the possibility of network intrusions at home. If the threat is presented in the context of a phone or laptop, workers are more likely to understand and accept it.

No one would want to be held responsible for a data breach that has repercussions throughout an entire organization. It is enough to send a simple email describing all of the details.

Take a moment to consider how many emails each employee gets. You can prevent your workers from disregarding your message as simply another announcement by broadening the scope of your communication plan.

2. Insist On Using Extreme Caution Over Their Devices

The majority of data breaches are the result of misplaced or stolen equipment. Whether you're educating your workers to use corporate or personal mobile devices, they should know that their gadget is a doorway to your network. Because of this, even while they're at home, they must take good care of and utilize their equipment.

Take care of your gadgets by following these effective methods below:

  • Teach your employees the distinction between personal and business use.
  • Make it a requirement for all employees to have a work account that is monitored, limited, and web-filtered.
  • Watch out for old-fashioned theft and loss.
  • Ensure that all security patches and operating system upgrades are applied.

Automated push updates and real-time tracking of a device's condition and location can assist in reducing the danger of a security breach. However, this should only be used as a last resort, and employees should be responsible for their security.

3. Implement Cybersecurity Strategy

If you're going to teach your employees and lay out the guidelines, you've got to be explicit. Instead of just telling employees to use stronger passwords, walk them through the process of creating stronger ones. The more information you provide your employees, the better they will be able to grasp your IT rules.

You must also put the rules into action. It doesn't matter if you use positive reinforcement to reward proactive employees or warnings to enhance their degree of caution if they forget, make sure your employees know what to anticipate.

In addition, you should set up security reminders for your staff, telling them when and how often they should update their login credentials and do routine computer security checks.

 

3.1 Never Share Your Login Information

No matter who the sender seems to be in the email, your employees should never share their login credentials. Credit card numbers, social media accounts, and social security numbers are similarly at risk. If an employee has reason to believe an email was sent by a colleague, they should call or meet with the sender to confirm their suspicions.

It's also possible to design a rule that only allows you to share sensitive information in person. To avoid handing up sensitive data to phone fraudsters, they must adhere to this regulation.

 

3.2 Strictly Require Employee To Use Strong Passwords

You should always require your employees to use passwords that are complex and keep them in a secure area. Employees should not be able to keep their passwords on their computers in the form of word documents or emails. These locations are at risk of being hacked.

The passwords your workers use should be phrases in which certain letters are replaced by digits or symbols and lower- and upper-case letters are used. Hackers can easily guess the meaning of a single word. Those attempting to get into your account will have a harder time gaining access with a shorter password.

For each software that your workers use, they must have their own, unique passwords. A password manager can make it simpler to keep track of this data.

 

3.3 Scan Computer Frequently

Having antivirus software installed on your company's computers isn't enough if your employees don't use it or don't update it. Operating systems are no different. Updates on operating systems usually include new security mechanisms to beef up the systems' defenses against intrusions.

If your devices haven't been upgraded, you won't be able to benefit from the new features. Enforce the automatic updating of antivirus software and the operating system on all of your staff-used gadgets. With this, the program will be updated with the most recent dangers and methods for defending your computer.

Additional security measures should include a virus check for any peripherals that are used by employees. Some viruses get into computers and networks through downloads that people bring in on thumb drives from their homes or other offices. You can protect your business from a cyberattack by scanning these gadgets.

The Internet of Things or IoT is the area of technology concerned with protecting linked networks and devices, while protecting your network from DDoS attacks requires the usage of DDoS protection software.

 

3.4 Use Reliable Software

If you want to increase your sales and brand awareness, it is natural for you to purchase services that can help you with your marketing. Be careful about what software or platform you want to partner your business with as there is much fraudulent software appearing online.

For example, if you are doing business with Amazon, you should only use the widely-used Amazon repricer to prevent becoming cyber victims. Another one is when you are working as an HR, you would have a lot of emails from different individuals. There are resume parsers online to help you find safe attachments while finding the best candidate for the position.

4. Talk About Cybersecurity Regularly

Employees in large corporations often dedicate a quarter of their day to responding to emails. One-off emails regarding cybersecurity are a bad idea since the recipient cannot have the time or ability to grasp the relevance of the material or digest it all in one sitting.

Using the following guidelines, you should communicate a cybersecurity notification to your staff:

  • Make frequent announcements or market newsletter updates, for example, as a method of educating employees about cybersecurity.
  • It is important to keep each update to a maximum of three sentences. This way, they'll be able to pick up on the message and retain it on a busy day.
  • Keep up with the latest market trends. Keep your members informed of any emerging investment scams, fake online trading platforms or exploits that can automatically install viruses to your devices.
  • Use different ways to catch their attention to get them to listen. Infographics are a great alternative to dull data or lists of do’s and don'ts. Try a video explanation if you have a lot to cover.
  • Podcast your cybersecurity issues so that your employees will not get bored listening. Learning how to start a podcast will also give you good ideas to create an interesting way of podcasting.
  • The knowledge should be put to the test by taking cybersecurity examinations.

5. Employees Should Be Trained To Recognize Unusual Behavior

Teach your personnel to look for the following signals to sharpen their cybersecurity awareness and train their eyes:

  • Apps or applications that are suddenly installed on their gadgets.
  • Strange pop-ups appear during startup, during regular operation, or just before the computer shuts down.
  • Gadgets slowing down.
  • New browser extensions or tabs.
  • Loss of control over the keyboard or mouse.

Employees should be urged to report any questionable activity as soon as possible. An employee's gadget can benefit from an error check even if it is only a false alarm.

6. Confidentiality Should Be Followed

For many individuals, working from home makes them more complacent about their cybersecurity. Encourage them to use strong passwords and other forms of authentication more strongly when working from home. Security doesn't have to be compromised just because they're more laid back.

Train your personnel in the following ways to prevent cyber-threats to their confidentiality:

  • Ensure that passwords are changed once a month.
  • Real-world data breach examples are used to educate staff about the hazards of utilizing universal passwords. They should check to see whether their credentials have been sold.
  • VPNs, multi-factor authentication (MFA), and other secure log-on procedures are time-consuming to set up and maintain, but they are necessary to protect users' privacy and security.
  • Provide instances of data thefts caused by wayward USB drives or hacked personal Dropbox accounts to oppose insecure storage of work data.

7. Analyze Specific Cybersecurity Breach Incidents

Your workers' personal computer security differs greatly from that of an office with a centralized network. Some people use their home Wi-Fi, while others will utilize the free Wi-Fi at a park or coffee shop to connect.

Some users that are concerned about security on older models that are no longer covered by security updates are required to:

  • Insist on the use of company-issued gadgets. Make sure to verify the brand and year model of the gadget to determine if there are any notable vulnerabilities.
  • Perform a network security audit at home. The default password on certain older routers is weaker than WPA-2 and it can have the default password.
  • Pay attention to mobile workers and develop a security strategy for them, since mobile data or open Wi-Fi connections carry their own set of dangers with them.

Why Is It Important For Your Employees To Learn About Cybersecurity

Employees that participate in cybersecurity awareness training are better able to grasp the threats they encounter and how they can assist in securing the company's data. Each employee must understand what they need to do to secure your company's information and why it is so important after each training session.

Workers might feel empowered in defending the organization, rather than impotent to avoid a data leak if they have this knowledge.

More Employees, More Vulnerabilities

A vulnerability is a weakness in a computer system's defenses that makes it less secure as a whole. The more staff you have, the greater the risk of a security breach.

In addition to the number of PCs and other susceptible devices that you have, the additional employees increase your email traffic and the number of emails that you send and receive. An effective human firewall between your company's data and security risks can be created via onboarding training and regular upgrades.

As a company that does email marketing, BrakesToYou gives great importance to their cybersecurity by teaching their employees about cybersecurity to avoid any cyberattacks.

Employees Will Take Care Of Your Organization

Providing employees with enough training will make them feel appreciated and cared for by their employers. This will result in more devoted employees for the company's success, work more, and are more satisfied with their employment. If you don't encourage your employees to learn, they get complacent and enable dangers to remain on your network.

To ensure the safety of your firm and your workers, you need to provide them with the necessary training and education. Employees who are educated on cybersecurity and intelligence are better equipped to deal with the constantly evolving technology that surrounds them.

Cybersecurity Threats You Can Prevent

I. Phishing Scams

Phishing is a frequent cybercrime in which a scammer sends an email that seems to originate from a well-known firm or a person the receiver is familiar with. Employees can receive phishing emails posing from delivery businesses requesting them to verify their login details by clicking a link in the email.

Employees should contact the sender immediately if they have any worries about the authenticity of an email. An effective spam filter can help identify phishing emails and reject them on mail server level, protecting employee’s inboxes from spam and phishing mails.

 

II. Ransomware

A kind of virus, ransomware, encrypts its victim's files and demands a ransom in exchange for access. As with malware, it can get access to personal information stored on a victim's PC.

Ransomware can encrypt that data and keep it locked away. Cybercriminals will hold the data for ransom or threaten to delete it until the victim pays them. Also, ransomware will strike as rapidly as opening an email attachment or clicking on a link in an email.

Your employees will be able to spot ransomware emails and stop the crooks in their tracks if they are properly trained. A company's most effective tool for minimizing the negative effects of a cyberattack on operations is incident response software.

 

III. Malware Attacks

Malware is malicious software that is installed on a victim's computer by a cybercriminal. When an unwary employee clicks on an email attachment or downloads an attachment, a malware is most likely installed.

With the victim's PC now compromised, this malware will have access to their email and other personal data as well as corporate records. The criminal will use the victim's email to send emails that seem to be from the victim.

When initiating illicit wire transfers, some cybercriminals utilize this email address to obtain confirmation messages. The money isn't noticed until it's gone since no one at work received the emails concerning the transactions.

Here again, effective protection on Exchange Server level is recommended. With its integrated ClamAV, Exchange Server Toolbox detects dangerous email attachments and can delete them right away – that way, malware won’t reach your employee’s inboxes at all.

Conclusion

Don't allow your company to become a victim of cyber-attacks. Your organization will be better protected if all of your staff are trained in cybersecurity best practices. You don't need an IT degree or a whole department of Information Technology professionals to focus on your cybersecurity.

Instead, you can educate your employees on safer business practices and find a partner to assist you in maintaining the security of your data. To help with this, JAM Software is here for your reliable company cybersecurity.

Do you want to learn more about company security? Check out related topics.

 

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Burkhard Berger

Burkhard Berger

Burkhard Berger is the founder of Novum™. Follow Burkhard on his journey from $0 to $100,000 per month. He's sharing everything he learned in his income reports on Novum™ so you can pick up on his mistakes and wins.