There are many good reasons to accompany the life cycle of files. For example, you need to delete certain personal data after a certain time to ensure data protection. But it also makes sense to archive files that are no longer needed in order to save space. The technical term for this is File Lifecycle Management.
File Lifecycle Management makes it possible to automatically delete or archive specified files based on rules after a self-defined period of time. This saves time for important work and ensures legal compliance.
With "File Lifetime" SpaceObServer offers a strong solution to accompany the lifecycle of files.
You can precisely set the lifetime of selected files in the Post Scan Actions of SpaceObServer.
With a simple three-step system, you define exactly after which period of time what should happen with which files:
- How long? Set the maximum lifetime measured by the creation date of the files.
- Which files? Use filters to determine exactly which files should be considered.
- What should happen? Determine whether SpaceObServer should delete, move or archive affected files. Other operations are also possible here.
In the Post Scan Actions, you can define exactly what should happen automatically after a server scan. There, SpaceObServer has some more handy features ready for you, like the automatic creation of scan reports.
Legal requirements such as the GDPR stipulate the maximum period for which personal data may be stored.
HR departments, for example, must pay close attention to this in order to store files in compliance with the law. However, a regular manual check of the stored data is very time-consuming - and storage periods can vary greatly.
With SpaceObServer and its solution for file lifecycle management, you are on the safe side. It allows you to specify for individual files exactly after which time they should be deleted. SpaceObServer then does this automatically within your defined scan schedule.
In addition to compliance with legal requirements, File Lifecycle Management is also particularly interesting for automatically purging the server of obsolete files at regular intervals.
Especially in large production plants, many documents and log files are created on a regular basis - quite a bit of storage space is also needed for backups.
Here, one should intervene and move files after a certain lifetime automatically with SpaceObServer to a cheap archive storage to archive them there.